Leveraging Email to Your Advantage

February 18, 2021 10:10 AM | Jeanne Fox Alston (Administrator)

Janet Schiesl

Basic Organization

February 18, 2021

Leveraging email can be an effective and efficient way to communicate or it can be a nightmare of wasted time. Here are some ways to use it to your advantage.



Keep your messages short.

It will save you and your reader time and better communicate your message. Use this tip for long back-and-forth communication.

If you don’t need a response, say so in your message.

Again, this will save you and your reader time. I just like to end this type of email with “Thank you. No need to respond”.

Ask yes-or-no questions and ask for a simple response.

This will make it easier for your reader to process their emails more quickly. Maybe this will mean that you’ll get a response back sooner.

If you are responding to questions in a long email, use a different color with your answers.

Making your emails very visual is helpful to better communicate your message.

Unsubscribe to mass mailings.

You know. all those emails you never open. You can also re-subscribe later if you miss them. If you make any online purchases, you’ll get automatically subscribed to sites, so you’ll have to revisit this exercise occasionally.

Schedule time to process your inbox and enforce a time limit on this task.

I like to set a timer, so if I do “fall down the rabbit hole” I’ll be alerted that my time is up. Timers really help you focus!

Do not open unexpected attachments. 

They could be spam. Make it a rule that you don’t open any attachments from anyone you don’t know.

Leveraging email can be an effective and efficient way to communicate or it can be a nightmare of wasted time. 

A little frugality and focusing ways of leveraging email can create new-found time in your day.

For more information, contact Janet Schiesl at janet@basicorganizationcom

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